Monday is your first day so I just wanted to get you acclimated with the parking situation.
Your employees are best notified of substantial changes in policy, such as a ban on workplace smoking, via memo.
However, some workers may react negatively to a smoking ban, so it is critical to write your memo with the needs of all workers in mind so that your business continues to run smoothly.
Address your memo to the appropriate group of workers.
In the case of a smoking ban, this will likely be all employees or all employees in a certain building. Spell this out explicitly so that it is clear who is affected by the new policy. Additionally, state who is sending the memo and the subject of the memo. State clearly in the first sentence of the memo that a new policy banning smoking in the workplace is being enacted.
Give the date that the new policy will become effective, or state that it takes effect immediately. Provide the reasoning behind the enactment of the policy, though in the case of a smoking ban, the reasoning is clear and it is not necessary to belabor the point.
Inform smokers about places on the property, if any, where smoking still will be allowed. If there are going to be changes to your workplace break policy to accomodate smokers who want to go outside, explain them.
Remember that it is not the place of an employer to dictate whether people may smoke in their private lives. The policy must be fair to all employees, not just non-smokers. Outline the punishment for violation of the workplace smoking policy, if you intend to have one.
Distribute the memo to all employees and post copies in designated or high-visibility locations around the workplace. References 2 Purdue Online Writing Lab: Memos About the Author Chris Daniels covers advances in nutrition and fitness online. Daniels has numerous certifications and degrees covering human health, nutritional requirements and sports performance.
An avid cyclist, weightlifter and swimmer, Daniels has experienced the journey of fitness in the role of both an athlete and coach.A Model Policy Many state and local governments now require workplaces to be smoke-free. Making your workplace completely tobacco-free can have an even greater impact.
One can write an office memo for a public holiday on official letterhead. One may also want to dress the memo up a little bit, to make it more noticeable by using holiday them ed paper or borders.
Every organization and business (from law firms to manufacturing companies) need a policy that addresses visitors to the workplace. These workplace policies protect visitors, employees and the business at-large. Make it clear in your memo where employees are allowed to smoke during their breaks.
If they're not authorized to do so anywhere in the building and have to go outdoors, state where they are allowed to smoke. Otherwise, mention the specific locations inside of .
te lephone and cell phone policy t his policy outlines the use of personal cell phones at work, the personal use of business cell phones and the safe use of cell phones by employees while driving. 1 Write a Memo of No Smoking Inside the Workplace; 2 Examples of Write a Memo to Employees; 3 Write a Memo to One's Boss; 4 Reasons to Eliminate Cigarette Breaks at Work; Maintaining a productive and comfortable work environment means setting clear goals and policies.
If you're in charge of writing an employee memo stating company .